1. Information We Collect
- Registration Information: Name, email, phone number, company/organization, dietary restrictions
- Payment Information: Billing address and payment method (processed securely through third-party providers)
- Event Participation: Session attendance, networking interactions, feedback surveys
- Technical Information: IP address, device information, browser type for security and analytics
2. How We Use Your Information
- Event registration and check-in processes
- Sending event updates, schedules, and important announcements
- Facilitating networking opportunities between participants
- Improving future events through analytics and feedback
- Compliance with legal and security requirements
3. Information Sharing and Disclosure
🔒 Data Protection Commitment
We do NOT sell, rent, or share your personal information with third parties except:
- Service Providers: Payment processors, venue management, catering services (limited to necessary information only)
- Legal Requirements: When required by law, regulation, or court order
- Safety Concerns: To protect the safety and rights of participants and staff
- Consent: When you explicitly provide consent for specific sharing
4. Data Security and Liability
⚠️ Security Disclaimer
While we implement industry-standard security measures to protect your data:
- Data Breaches: We cannot guarantee absolute security and are not liable for unauthorized access due to circumstances beyond our control
- Third-Party Services: We are not responsible for the privacy practices of external payment processors or venue partners
- Personal Devices: You are responsible for securing your own devices and login credentials
- Public Networks: Use caution when accessing event services on public Wi-Fi networks
6. Identity Verification
📋 Aadhaar Card Verification
- Physical Verification at RVPS Desk: You must present your physical Aadhaar card at the RVPS Desk during event check-in. This is a mandatory requirement for entry to the event.
- Security Measure: This verification process helps ensure the safety and security of all attendees by confirming participant identities.
- No Data Storage: We do not collect, store, or retain any Aadhaar card details. The card is only visually verified for identity confirmation at the venue.
6. Your Rights and Choices
- Access: Request a copy of your personal information
- Correction: Update or correct inaccurate information
- Deletion: Request deletion of your data (subject to legal requirements)
- Opt-out: Unsubscribe from marketing communications
- Portability: Request transfer of your data in a common format
7. Photography and Recording
Media Release: By attending the event, you consent to:
- Photography and video recording for promotional purposes
- Use of your likeness in marketing materials and social media
- Live streaming of certain sessions (with advance notice)
- Professional documentation of the event for future reference
If you object to being photographed or recorded, please notify event staff upon registration.
8. Contact Information
Data Protection Officer: Sohang Education Privacy Team
For privacy-related inquiries, please allow up to 5 business days for response.
This Privacy Policy may be updated from time to time. We will notify registered participants of any significant changes via email. Your continued participation in our events constitutes acceptance of any updates to this policy.